Junior Hospitality and Event Specialist
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- Business Services
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- 21 hours ago Post Date
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- 23226 Requisition #
Idaho National Laboratory External Engagement and Communications group is seeking an Event and Hospitality Specialist to work in our Labwide Communication Services department.
Our team works a 9x80 schedule located out of our EROB facility onsite in Idaho Falls, Idaho with every other Friday off. This is a one - year project hire position with the intention to transition to a regular hire after the first year. You will report to the Labwide Communication Services manager and support all hospitality aspects for visitor and event planning to ensure visits and events run smoothly.
Responsibilities Include:
Support all hospitality aspects for visitor and event planning to ensure visits and events run smoothly. Demonstrate the ability to pivot and quickly find workable solutions when plans change.
Apply best practices for planning and executing hospitality for visits and events, including on décor and menus that align with event themes and facilitating catering contracts in compliance with company policies and in accordance with requirements related to respective cultures and dietary restrictions. Be comfortable managing large quantities of paperwork and forms plus hands-on execution of events.
As needed per the event lead’s direction, provide input and coordinate amenities which may include room setup, floral arrangements, A/V and alcohol service, seating arrangements, flags, decorations, menu selection and gifts.
Have strong customer service, interpersonal and relationship-building skills and a respectful, collaborative approach to coordinate events with INL team members, laboratory employees, and guests.
Have excellent organizational skills to work independently, effectively manage several projects at once, and be able to prioritize work under pressure to meet deadlines.
Demonstrate financial acumen and understanding. Train to become a Purchase-Card holder and manage Purchase-Card account. Budget and stay within per diem when ordering food and perform post-event follow-up actions like invoice processing in a timely and organized manner.
Maintain professional appearance and positive attitude. High attention to detail and the ability to manage time effectively is essential to success in this position.
Ability to communicate and work with people who have diverse backgrounds and objectives.
Minimum Requirements:
- Level 1: Bachelor's Degree and 0 years of experience or, in lieu of degree, HS Diploma or GED and 6 years of related experience.
- Level 2: Bachelor's Degree and 2 years of experience, or Master's Degree and 0 years of Experience or PhD and 0 years of Experience, or in lieu of degree, HS Diploma or GED and 8 years of experience.
- Valid Idaho Driver's License as responsibilities include driving visitors in a government vehicle.
- Must have the availability to work a flexible schedule. sometimes on short notice, including nights, and weekends, (early mornings before 7:30am and late nights after 5:30pm.
- Train to become a purchase - card holder and manage purchase - card account. Follow guidelines, budget and stay within per diem when ordering food.
- Thrive in a high-pressure, fast moving environment.
Preferred Experience:
Prior hospitality and/or event planning experience. Prior customer service experience and food handling experience is preferred.
Experience managing billing or other sensitive paperwork.
Knowledge of international etiquette, local venues, dining information, meeting facilities, restaurant operations, hotel services and business etiquette.
Job Information:
The pay range for this position is: Level 1 ($ 46,392- $ 90,564) / Level 2 ($ 56,196 - $ 109,644). At Idaho National Laboratory compensation decisions are determined using factors such as education, relevant experience, and other credentials.
- Multi-Level: This is a multi-level posting and you will be placed at the appropriate level dependent on depth and breadth of proven experience and skills.
Physical Requirements
While performing the duties of this classification, the employee is frequently required to stand, walk, sit, stoop, kneel,
bend, and work in an office environment. The job requires hand/finger dexterity to keyboard or type, handle materials,
manipulate tools, and reach with hands and arms. The job requires the operation of office equipment. The employee must
occasionally lift and/or move up to 35 pounds. Sufficient visual acuity and hearing capacity to perform the essential
functions and interact with people is required. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions
Benefits and Relocation
- Medical, Dental, Vision, and Flexible Spending Accounts
- 401(k) with a 4.2% employer contribution and up to 4.8% match
- Paid time off (personal leave)
- Employee Education Program (tuition assistance)
- Comprehensive Relocation Package
- Benefit eligibility subject multiple factors, including employment status and position classification.
INL is a science-based, applied engineering national laboratory dedicated to supporting the U.S. Department of Energy’s mission in nuclear energy research, science, and national defense. With more than 6,300 scientists, researchers, and support staff, the laboratory works with national and international governments, universities and industry partners to change the world’s energy future and secure our nation’s critical infrastructure.
INL Mission
Our mission is to discover, demonstrate and secure innovative nuclear energy solutions, other clean energy options and critical infrastructure.
INL Vision
Our vision is to change the world’s energy future and secure our nation’s critical infrastructure.
Selective Service Requirements
To be eligible for employment at INL males born after December 31, 1959 must have registered with the Selective Service System (SSS). For more information see www.sss.gov.
Equal Employment Opportunity
Idaho National Laboratory (INL) is an Equal Employment Opportunity (EEO) employer. It is the policy of INL to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.
Reasonable Accommodation
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
Other Information
When applying to positions please provide a resume and answer all questions on the following screens. Applicants, who fail to provide a resume or answer the questions, may be deemed ineligible for consideration.
INL does not accept resumes from third party vendors unsolicited.