Document Control Specialist
Idaho National Laboratory is hiring a Document Control Specialist to work on our Document Management team. Our team works a 4x10 schedule located out of our Materials and Fuels Complex with every Friday off.
You will develop and/or maintain manual/automated system(s) to accommodate (e.g., collect, organize, and categorize) both active and historical records, (e.g., test and calibration results, medical health and safety data, facility operational data/procedures, equipment control and maintenance information, legal files, procurement information, property disposal data, budget/apportionment files, technical reports, project design/construction files, records of decision, environmental and research and development data). Primary focus is on creating processes that provide maintenance of records in order to ensure auditability, proof of performance, and preserve corporate memory. Emphasis is placed on record copy capture, indexing (data profiling) and maintenance [(e.g., determining medium (hardcopy or image), existence and location, storing, and retrieving records for future use)]. As required, apply analysis in determining records retention (based on use and purpose) and uniform filing practices. Provide records management awareness and training to contractor personnel on responsibilities associated with generating recorded information for the government. Ensure regulatory requirements are applied/fulfilled concerning record storage, maintenance, retention, and destruction.
Responsibilities:
- Provide primary support and responsibility for the daily operation and technical processes of document/record management systems and associated applications.
- Provide guidance and direction to programs for data management and storage process expectations and responsibilities.
- Assist programs with classification and export compliance reviews to clear documents/records for public release.
- Perform document and records systems application and data administration.
- Assist with installations of software, troubleshooting, and resolving issues for customers.
- Develop user accounts and system access.
- Coordinate activities with records management systems including system upgrades and system administration.
- Identify process automation, user experience, and system improvements for multiple record management applications.
- Perform customer testing of improvements and enhancements to systems and support Lab-wide document control and records management processes.
- Provide software management and oversight for the review, training, implementation, documentation, and assessment of document and records software systems.
- Provide relevant records and retention training to company, government, contractors, and other users.
- Responsible for documenting issues and submitting service requests for software engineering support.
- Provide guidance and recommendations for information and records management programs to enhance current processes and tools to ensure customer needs and contractual requirements are met.
- May develop customer training materials, guidance documents and required quality procedures to support program applications.
- Provide direction and assistance to programs for document management and configuration control process expectations and requirements.
- Assist programs with derivative classification reviews.
- Other duties as assigned.
Minimum Requirements:
- Bachelor’s degree in applicable field and 2 years of experience.
- Depending on work assignment, may be required to obtain and maintain a DOE “L” security clearance.
- Testing Designated Position (TDP)
- Relevant experience in document management/electronic records management systems.
- National Archives Federal Records Management Certificate of Federal Records Management.
Job Information:
- The pay range for this position is Level 2 ($56,196 - $109,644). At Idaho National Laboratory compensation decisions are determined using factors such as education, relevant experience, and other credentials.
- TDP: This is a testing designated position; you will be required to submit to a pre-employment drug screen and periodic drug testing throughout the term of your employment.
Physical Requirements:
While performing the duties of this classification, the employee is frequently required to stand, walk, sit, stoop, kneel, bend, use hands to handle materials, manipulate tools, type on a keyboard, reach with hands and arms, and operate job[1]related equipment. The employee must occasionally lift and/or move up to 35 pounds without assistance. Sufficient visual acuity and hearing capacity to perform the essential functions and interact with people is required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
Benefits and Relocation
- Medical, Dental, Vision, and Flexible Spending Accounts
- 401(k) with a 4.2% employer contribution and up to 4.8% match
- Paid time off (personal leave)
- Employee Education Program (tuition assistance)
- Benefit eligibility subject multiple factors, including employment status and position classification.
INL is a science-based, applied engineering national laboratory dedicated to supporting the U.S. Department of Energy’s mission in nuclear energy research, science, and national defense. With more than 5,000 scientists, researchers, and support staff, the laboratory works with national and international governments, universities and industry partners to discover new science and development technologies that underpin the nation’s nuclear and renewable energy, national security, and environmental missions.
INL Mission
Our mission is to discover, demonstrate and secure innovative nuclear energy solutions, other clean energy options and critical infrastructure.
INL Vision
Our vision is to change the world’s energy future and secure our nation’s critical infrastructure.
Selective Service Requirements
To be eligible for employment at INL males born after December 31, 1959 must have registered with the Selective Service System (SSS). For more information see www.sss.gov.
Equal Employment Opportunity
Idaho National Laboratory (INL) is an Equal Employment Opportunity (EEO) employer. It is the policy of INL to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.
Reasonable Accommodation
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
Other Information
When applying to positions please provide a resume and answer all questions on the following screens. Applicants, who fail to provide a resume or answer the questions, may be deemed ineligible for consideration.
INL does not accept resumes from third party vendors unsolicited.