Training Coordinator

Idaho National Laboratory is hiring a Training Coordinator reporting to the INL Learning Administration Manager to work in our INL Learning Administration department. Our team works a 9x80 schedule located out of our REC facility with every other Friday off.

You will focus on managing vendor training contracts and oversee all vendor training contracts within the Learning Administration organization. You will work closely with Contract Specialists to ensure all necessary agreements are in place to support scheduled sessions in our Learning Management System. Additionally, you will support vendor-provided instructors by ensuring they have access to training locations and all the necessary classroom and instructional resources for a successful experience for both instructors and learners.

We also ask that you have the establishment of yearly plans for vendor-provided training that align with the training and qualification requirements for all BEA employees. This includes ensuring each contract has the appropriate timeline, funding, and contacts to meet the planned training sessions each year.  Finally, you will review invoices that follow the sessions scheduled, conducted, and align with the pricing details within each contract.

Responsibilities Include:

• Prepare and distribute training aids.
• Be a information point for worker training/retraining. Modify training plans when employee assignments change.
• Schedule appropriate classroom(s) and prepare physical setup. Proctor exams.
• Coordinate with others from across the company and external to INL to schedule personnel in training classes.
• Set up training job codes, training qualifications/ qualification codes, and training courses. Use the TRAIN application to develop job codes, qualifications, employee training plans, required readings, administrative forms, and reports; track employee training requirements and schedule training compatible with employee work schedules; ensure training documentation is correct and enter into the TRAIN system; and process training administrative actions per Lab-wide Training and Qualification Manual.
• Print rosters for instructors. Receive class rosters and enter into database.
• Identify certification needs and complete training documentation entries for customized training.
• Perform testing and piloting support for changes made to TRAIN reports, server migrations, and tools to ensure correct functionality and validate no unintended consequences resulting from the changes.
• Provide all aspects of training record administration for the training department following applicable regulatory drivers and company procedures. This includes data entry, scanning, indexing, and filing, into company databases. Maintaining satellite files, records management plan, and record validations. Be the training records interface for all levels of management, subject matter experts, instructors, employees, auditors, and assessors.
• Compile and distribute training schedules and reports. Complete monthly deficiency reports, operational readiness reports and training needs reports to ensure that personnel have the necessary training to have competencies determined by their assigned responsibilities. This includes running reports, updating the Annual Training Plan and submitting the information to the appropriate management personnel to take corrective action.
• Participate in INL Training Coordinator Meetings.